The Open Call procedure has been renewed and is now based on the 'competitive procedure with negotiation'. The most important consequence of this is that the anonymous submission is canceled. Projects from Open Call 36 and older will continue according to the old procedure. Candidate for the new Open Call until 24 February 2019, 23h.
New procedure Open Call
The new law on public procurement was the reason for a renewed Open Call procedure. The most important change is the disappearance of the anonymous phase. The online platform My Open Call was also renewed and expanded. For example, from Open Call 37 it is mandatory to submit offers online.
Candidacies for Open Call 37
Kandidaturen kunnen via deze website ingediend worden. Hiervoor doorloopt u volgende stappen:
Inloggen en inschrijven starten, kan via de pagina 'ontwerpers' onder instrumenten > Open Oproep
Completing your personal data (NEW)
To participate in the Open Call you must fill in the following additional information:
- Your company number
- A Uniform European Tender Document (UEA)
- The necessary documents concerning the social security obligations, the fiscal obligations and the evidence of non-bankruptcy and financial status for a public procurement procedure (only for agencies not established in Belgium)
Selecting the projects of your choice
Then you can select the projects for which you wish to become a candidate.
Selecting your office or temporary association
Selecting an existing or creating a new temporary association can be done when you indicate your preference project(s).
Make sure that your partners in the temporary association already have an account with the Flemish Government Architect and that their profile is completed.
If you want to create a new temporary association and your partner office does not appear in the list, there is a possibility that this agency is already candidate for the project (or that the agency has not completed its profile yet). To avoid double registration, the system hides teams that already have the same project designated as a preference project. It is advisable to contact your partner agency.
'Your ambitions for the assignment' en 'intention to cooperate'
For each project, you give your first and short ambition for the future project and a facultative 'intention to cooperate'. More information about the 'intention to cooperate' and the distinction with a temporary association can be found in the manual (paragraph 6)
Upload your portfolio
How many porfolios should you create?
The number of portfolios equals the number of offices and temporary associations you want to subscribe with. If you just register as an office, then you make just one portfolio for your office. This portfolio is applicable for all the projects you wish to subscribe for. If you register as an office and as a temporary association, then you create two portfolios, one for your office and one for your temporary association. For each additional temporary association you have to create an additional portfolio. The maximum size of an individual portfolio is 50Mb. It may be formatted in .pdf or .doc format.
What is the content of your portfolio (s)?
Minimally, you mention three reference projects that were carried out in your own name. Research projects, theses, unrealized plans ... are also valid .
The portfolio is an important document for making selections and is your business card to the Flemish Government Architect and the clients. Of course you can mention more than 3 projects. Furthermore, try to make a readable and well structured document containing touting images and concise explanations. Possible content can be: team presentation, vision of the design team, reference projects, motivation of your application, a first project-reflection .... The contents of the portfolio are non-committal (min 3 references.), a touting character and a personal touch can be an added value.
For each office or temporary association you can upload a portfolio. The maximum size of the portfolio is 50Mb.